The meeting was called to order by President Jeff Stillman at 6:00 PM.  He noted that a quorum was present and that the meeting was being taped.

Directors present were Jason Alban, Amy Busler, Judi Carter, Rob Collins, Jim Davidson, Lee Powell, Mike Robinson, and Jeff Stillman.

There were approximately 11 Association members in attendance.

MEMBERS FORUM
Wes Carter was in attendance to say that he had been studying fishing conditions on the lake and that he had some suggestions/ideas and that he would like to form a fishing committee.

Fred Kanzler brought up the ongoing issue of the lots behind his house with long grass.  President Stillman and Manager Kroeger set up a meeting the next morning to address the situation.

MINUTES
Minutes from the 10/8/09 regular meeting, 10/27/09 special meeting, and the 10/27/09 Executive Meeting were reviewed and approved by unanimous vote on a motion by Mike Robinson and a second by Lee Powell.

TREASURER’S REPORT
Jason Alban reported that we had received $11,000.00 in income in the last month pulling us to more than 97% of budgeted income.  Our road repairs payment for 2009 has been has not yet reflected on the budget statement.  2 CD’s that matured recently were cashed in to pay for the paving.  We will reinvest the “operating CD” that will come due near year’s end.  Another CD that was to mature in January of 2010 was invested in a bank that failed.  The FDIC paid the interest that we would have made had the CD gone to term.  We will reinvest $100,000.00 of this.

Manager gave the Delinquent Report noting that the amount outstanding under $600.00 was down to less than $29,000.00.  The total delinquent amount is nearly $145,000.00 on 225 lots and that nearly $4,000.00 in delinquent money had come in during October.  13% of delinquent lots have homes on them.  Kroeger was reminded to contact delinquent residences about payment.  The collection agenct returned another $250.00
To us, making their total returned a little over $27,000.00.  Kroeger noted a mistake on the report which reflected the collection agency returning $237,000.00.  He advised the Board that a list of delinquencies to send to the attorney for nearby counties was nearly complete.  There being no questions, Lee Powell moved to accept the financial report with the $27,000.00 vs $237,000.00 amendment made.  Jim Davidson seconded the motion which passed unanimously.

At this time, President Stillman took a moment to address a rumor that he had heard indicating that the Association was bankrupt.  This is not the case.  We expect to end the year slightly in the black and we still have CD’s in the bank that we continually reinvest.

MANAGER’S REPORT
Manager Kroeger reported that:

1. Vectren is repairing streetlights in the Village as fast as they can.  Many more than usual are out right now.  He also noted that we can expect 9 new streetlights in various areas of the Village soon.
2. Branch chipping is done for the year.  Leaf vacuuming is under but will take quite some time to complete.  We have already collected nearly 60 tons of leaves.  We do not anticipate going down any street more than once.
3. The 2009 road repair/paving is complete.  One small area was not done because of current home construction at the location.  The new road would be subject to severe damage during the construction period so the finishing of the road should be done in 2010.
4. He reminded the Board that the newsletter would be published on December 1st and that an article from a Director was needed.  Jason Alban agreed to write the article.  The delinquent list will be published in the newsletter again.

OLD BUSINESS
Yard Shed Appeal- Member Jerry Sickbert had submitted plans for a yard shed which had been approved.  The foundation of the shed was not built in accordance with the location shown on the drawings.  Construction was halted.  Jerry had appealed the Board’s decision at the special meeting on 10/27/09.  After discussion, in which Jerry participated, Jim Davidson made a motion to hold to the previous decision and deny the shed in that location.  Jason Alban seconded the motion.  The vote showed 4 (Alban, Stillman, Davidson, and Carter) in favor of the motion.  Robinson, Powell, Busler, and Collins voted against the motion, therefore the motion did not pass.  The Board decided to view the location as a group on 11/14/09.

Holly Dam Update- Manager Kroeger updated the Board on the maintenance to Holly Dam.  He had had Tom Shelton look at the project and make some suggestions.  He believes that in the short run we can dig the ditch near the original specifications and make a complete fix in drier weather.

NEW BUSINESS
Back Gate Passes- During discussion regarding the 2010 budget at a previous meeting, it was suggested that all members receive one back gate pass free of charge upon request.  During this discussion, Manager Kroeger reported that he was exploring the possibility of proximity cards for use on the front and back gates.  He was requested to place this item on the December meeting agenda.  Various ideas were discussed regarding how many cards would be free, how to get one, the cost to the Association in purchase of cards and loss of revenue, that a member had to be current on assessments to receive a card and that additional cards could still be purchased.  This item was tabled to the December meeting as well.

2010 Budget- President Stillman asked if there were any questions about the budget as had been reviewed in the 10/27/09 Executive Meeting.  Jason Alban asked if the increase would be an even 5% or rounded down to the nearest dollar.  With that, President Stillman moved to approve the 2010 assessment amount at $385.00. (a 4.76% increase)  Jason seconded the motion which passed unanimously. Jason Alban then moved to approve the 2010 budget including the new assessment.  Lee Powell seconded the motion which passed with “yes” votes from all except Mike Robinson who abstained.

Paul Gogel Easement- Local builder Paul Gogel is making plans to build cottages just outside the Village on the county road near the Holiday World South parking lot.  The sewer and water lines (and possibly others) would need to cross the Christmas Lake Village ”buffer zone” in order to tap into the existing utilities.  Manager Kroeger explained that this courtesy had been allowed on a few previous occasions, that he had the legal paperwork handy.  After some discussion, Jim Davidson moved to grant the utility easement across the buffer zone.  Mike Robinson seconded the motion which passed unanimously.

Festival of Lights- Parks and Rec Committee Chair Lee Powell said that the Festival of Lights and the Santa Claus Christmas Celebration would be much bigger this year.  Various aspects of it would be the new Christmas Store, a large display at Lake Rudolph, and craft shows over 5 weekends.  He handed out some brochures.  The CLV Festival of Lights will be held on December 12th AND 19th.  This is two consecutive Saturdays from 5:00-9:00 CST.  Elf volunteers for the front gate are needed.

New Director- Nominations Committee chair Mike Robinson noted that three members had expressed interest in filling the Board seat vacated by Mark Smith’s resignation.  The term runs until June of 2011.  Robert Fuller was not in attendance so Mike read the resume’.  Nominee Brad Phillips spoke saying that he had lived in the Village since 1983 and had been a homeowner for about 3 years.  He works at the gatehouse on a part time basis and has time to put in.  The third nominee, Jim Treat reported to the Board that he has lived in the Village since 1989.  That he was retired Air Force, that he had served 4 years on the Ferdinand Town Council, three years on the CLV Board with one as Vice President, had been the local 9-1-1 address coordinator and was instrumental in getting rural deliver to mailboxes set up in the Village.

Kevin Burke asked if there might be a conflict of interest for Brad Phillips to be on the Board and an employee as well.  Jeff Stillman noted that if chosen, Brad would need to abstain from personnel issues.  Jim Davidson added that there is history of realtors and builders serving on past Boards.  His opinion is that this is a minor issue.

At this time, the Directors privately discussed the nominees and return written ballots to Manager Kroeger to tally.  The count showed Brad Phillips- 6 votes, Jim Treat- 1 vote, Robert Fuller- 1 vote.  Brad was seated on the Board.

COMMITTEE REPORTS
Business Planning- Treasurer Jason Alban noted that the committee is reviewing the lease/purchase option for the old county lots as submitted by our attorney.  He further reported that we have approached the Hanning’s attorney about the possibility of an extension or new short term lease on that property.  We have not heard back from them at this time.  The E-Pay system is almost ready and should be operational around Thanksgiving.

Infrastructure- Chair Jim Davidson noted that because we had held off on the finish paving on Ski Circle (see Manager’s Report) that we had come in $11,000.00 under approved road expenditures.  Jim moved to move this $11,000.00 to the Capitol Improvement Fund so the work can be done next year with out impacting the 2010 road budget.  Rob Collins seconded the motion.  Lee Powell stated that the motion was out of order and that we did not have all the facts and figures to make such a decision.  The vote showed all the directors present except for Lee Powell voting to approve the motion.

In a similar fashion, Jim Davidson noted that we probably were not going to be able to spend all the budgeted money for the Holly Dam repairs in 2009.  This topic was to be placed on the December agenda.

The Rec Center roof/ceiling repairs are complete with exception of paint.  Manager Kroeger noted the painting would be done over the winter.  Manager Kroeger also thanked Jim for his great assistance in this project.

Nominations- Chair Mike Robinson said that he wanted to start advertising for Board nominees right away even though the election is not until next June.  He was going to write a piece for the December newsletter and send to Manager Kroeger.

Rules and Regulations- Chair Judi Carter asked for a committee meeting to be scheduled at 5:00 PM on December 10, 2009.  This is just prior to the regular Board meeting.  Manager Kroeger was requested to send an e-mail to this effect to the committee members.

Personnel- Nothing

By Laws- Chair Mike Robinson suggested that all Directors re-read the By Laws in order to refresh their memories.

Parks & Recreation- Chair Lee Powell said he would contact Wes Carter regarding the fishing committee he had suggested at the beginning of the meeting.

Covenants And Restrictions- Manager Kroeger noted that a meeting was scheduled for November 30th.  There is a good chance that the committee will complete the initial review of the legal draft.

There being no further business, the meeting adjourned at 8:10 on a motion by Lee Powell and a second by Amy Busler.