The meeting was called to order at 6:05 PM by President Jeff Stillman.  He noted that a quorum was present and that the meeting was being taped.

Directors present were Jason Alban, Amy Busler, Jim Davidson, Lee Powell, Mike Robinson, Jeff Stillman.

Judy Carter, Rob Collins, and Brad Phillips were absent.

There were approximately 8 members at the meeting.

MEMBERS FORUM- Carl Working brought up 3 thoughts for the Board.  1) Prancer Drive in the area of Blitzen and Vixen needs pavement repair. 2) We should consider sending a formal letter of rejection to Paul Gogel regarding the Buffer Zone easement request, and 3) we should consider disclosing that some boat docks are subject to submersion at times and developing a boat dock rental form.

Jill Allen and Sherra Culbertson were on hand to discuss their drainage issues with the Board.  They advised the Board that during heavy rains, the culvert under their driveway cannot handle the volume of water and it flows across the street to Brenda Black’s house.  They do not believe it is their problem but the Association’s as the drainage area is in the road right-of-way.  She had two estimates for placing this water underground in culverts.  They were also concerned about a sink hole on the Balthazar side of their home and neighborhood speeding.

Todd Greulich, who lives adjacent Allen/Culbertson noted that any fix to their water problem would mean more water for him and presented an estimate of his own.  He also noted speeding in the area.

Mark Smith was present to voice his dismay at the discussions to remove the high diving board.  He said that the Board largely does not have members who have small children, that there are no part time residents on the Board, that the interest of the Village kids has not been considered, that the diving board is a signature feature of the Village, that the swimming area with diving board is one of the reason he bought a house here, and that people were unaware of the issue, and that a final answer from the Board was imminent.

Tyler Smith stated that CLV is a great place for kids, and that the diving board was an essential part of their life.  He suggested that perhaps the diving board could be replaced with swings, a slide or something similar.

Dennis Drake agreed that there was not much for kids to do in Santa Claus.  He also talked about a Neighborhood Watch program in the Village, and getting money for this from the Town or county.

MINUTES- Minutes from the January regular meeting, and the 2/4/10 special meeting were up for approval.  After review, Mike Robinson moved to accept both sets of minutes as presented.  Lee Powell seconded the motion which passed unanimously.

TREASURER’S REPORT- Treasurer Jason Alban noted that some changes had been made to the December 2009 budget statement, and passed out the updated document.  Some of these changes included footnotes and schedules for specific allocations and better tracking.  This format would be used going forward.  2010 assessments received to date were $438,520.00.  This is 61.5% of budget.  At this time in 2009, only 44.5% or budgeted assessment income had been received.

Manager Kroeger then presented the Delinquent Report.  It showed that nearly $410,000.00 on 750 lots was currently delinquent.  This amount is much higher than February 2009 as at that time, assessments were not considered delinquent until April.
He further noted that:

• 191 (25%) of the delinquent lots had homes on them.  This 25% number is high, but generally comes down to about 12% by year’s end. 
• Approximately 130 lots have opted for the two pay plan and are NOT included in the above numbers.
• 0 liens were released in January
• There had been no additional collections made by the collection agency
• The attorney had sent out 32 demand letters comprising 40 delinquent lots.  Kroeger noted that through this process we are finding that some of our members have passed away and we have not received notification.  Apparently families are not responding to the Association, but are responding to the attorney’s demand letters.
• 11 residences were called asking about payments with some success.

As Manager Kroeger concluded the report Jim Davidson made a motion to take back all the delinquent accounts currently with the collection agency.  Mike Robinson seconded the motion which passed unanimously.

Jim Davidson then made a motion to accept the Treasurer’s Report.  Amy Busler seconded the motion which passed unanimously.

MANAGER’S REPORT- Manager Kroeger noted:

• That a newsletter was due to be published March 1st, and asked if one of the Directors would write an article.  Amy Busler agreed to write the article.
• That he had been working on an Emergency Action Plan as required by the IDNR.  He said that the first draft was on paper and that he needed to meet with key individuals who would be actively involved in an emergency.  He had heard from Spencer County Emergency Services Agency Director Al Perdue about collaborating on the plan as he needed to write one for the county and needed information about the Village’s dams.
• That the maintenance crews had pushed a lot of snow recently and that we had spread nearly 150 tons of road salt this season.

OLD BUSINESS
Security Survey- The infrastructure committee had met and created a proposed survey regarding guards, surveillance equipment, and a Kaspar gate.  The committee was interested in input from the Members regarding these questions.  There was concern about getting it into the hands of the Members.  Manager Kroeger stated that he had anticipated announcing it on the marquee and website.  It was suggested to advise our Members on our e-mail list as well.  Hard copies would be available for those who do not have computers.  The surveys would need to be returned by March 8th.  Lee Powell moved to accept the proposal as submitted, but to add a question asking if Members would be willing to pay an annual fee to help support a Kaspar gate.  Jason Alban seconded the motion which passed unanimously.

Insurance Update- Manager Kroeger advised the Board of a list of requirements he had received from the insurance company.  This list included specifics about fire extinguishers, exits signs and emergency lighting at the gatehouse, location and containment devices for our fuel tanks and removal of the high diving board.  Further, he had received a letter from the underwriter excluding “all diving board” activity and that cancellation mid term would be considered if diving board(s) were left on the premises.  Manager Kroeger said that the list was under control and most of the work we could do in-house.  President Stillman said that this comes across as a “bait and switch “as these demands were made after we paid the bill and were not discussed previously.  This generated discussion concerning diving boards, the integrity of the insurance company, reinstating lifeguards on the beach, approaching the state insurance board and letter writing.  After discussion, Lee Powell moved to direct Manager Kroeger to contact the insurance company and ask for a concession.  The motion passed unanimously after a second by Amy Busler.

NEW BUSINESS
Beach Rules 2010- With the insurance, diving board, lifeguard issue in question, the Board opted to table the Beach Rules until the March Meeting.

By Laws Review- Committee chair Mike Robinson had asked the Directors at the January meeting to review the By-Laws for discussion at this meeting.  President Stillman noted that he had noticed a typo in the By-Laws but the verbiage was correct.  It is not worth the effort to attempt a change for this item.  It was agreed to leave the By-Laws as is.

Jim Davidson- had asked for a moment to express his appreciation to the Directors and attendees to the Board meetings.  He had made a grab bag of hand made wooden stars for each person at the meeting to pick.

COMMITTEE REPORTS
Business Planning- Chair Jason Alban noted that the committee had met a few times recently to discuss the budget, money on hand, foot notes on the statements, and accountability.  He said that a presentation of the lease/purchase option for CLV lots would be ready at the March meeting.

Infrastructure- Chair Jim Davidson noted that the committee had discussed the gates and developed the survey which had been discussed earlier.  He stated his concern about repairs to the Christmas Lake emergency spillway, noting that the spillway was in need of repairs, but that it belonged to the golf course.  He suggested that we might need to be prepared to effect these repairs ourselves.  Manager Kroeger advised the Board that he had very recently spoken with Russ Winkler who was asking the name of the engineer who had been doing our dam inspections.  Manager Kroeger was asked to follow up with Russ.

Nominations- Chair Mike Robinson reported that he had 3 nominees for the 2010 Board election.

Rules & Regulations- In Judi Carter’s absence, President Stillman noted that the Lake Rules update for 2010 was ready for review and that he would e-mail the document for discussion at the March meeting.

Personnel- None

By-Laws- None

Parks & Recreation- None

Covenants & Restrictions- Manager Kroeger reported that the latest changes had been incorporated and returned by the attorney.  The document had been sent to the committee who would be meeting soon to scrutinize the amended document.

There being no further business, the meeting adjourned at 8:00 PM on a motion by Lee Powell and a second by Amy Busler.