The meeting was called to order at 6:00 PM by President Don Vogel.  He noted that a quorum was present and that the meeting was being taped.

Directors present were Gene Allen, Rob Collins, Jim Davidson, Jim Hicks, Lee Powell, Jeff Stillman, and Don Vogel.  Mark Smith and Angela Vanover were absent.

Approximately 10 Association members were in attendance.

MEMBERS FORUM
Brenda Black was present to advise the board that she continued to have drainage issues with water coming across the street and down her driveway.  She stated that she would attend the Board meetings every month until the problem was corrected.  Manager Kroeger was directed to write a letter to neighbors about cleaning a ditch.

Carl Working was present stating that the plans for his new home had been approved and that he was in the process of hiring a contractor.  He said that the neighbors had been dumping yard debris on his lots.  He had spoken to the neighbors and hoped that the practice would stop.  He asked what recourse he might have to this dumping through Village Covenants & Restrictions.  He also complimented the CLV maintenance staff for the handling of recent chipping in his area.  Carl further noted that his boat had sunk during recent storms.  He thinks CLV has some liability.  President Vogel suggested that we all inspect the boat’s condition when it comes out of the water and that we may need to pass this on to the insurance company for review.

It was suggested that perhaps the Association needs a written dock rental agreement.

MINUTES
The minutes from the 4/9/09 meeting were unanimously approved on a motion by Jim Davidson and a second by Lee Powell.’

TREASURER’S REPORT
Treasurer Jim Davidson noted that there was good news on the financial front in that nearly 96% of budgeted income for the 2009 assessment had been received.  In 2008 we had received 91% of the budget and in 2006 we had received 97% by this date.  He further reported that there were no expenditures of serious note on any line items.

Davidson then approached the board about 2 issues regarding the “Capital Improvement Fund” line item in the 2009 budget.  The budget reflected $38,000.00 to be directed to this fund in ’09.  $25,000.00 was to be used for some of the road paving done in ’08 if necessary.  $13,000.00 was to go back into the account in a new CD.   He reminded the board that this was a cumulative fund and that $33,000.00 had been deposited into a CD under this line item over the last two years.  Manager Kroeger had cashed in the matured CD in February of ’09.  He then purchased a new $47,200.00 CD. ($33K that we had in the CD, plus interest of approximately $1200.00, plus the $13K earmarked for this in ’09)  Typically, interest on CDs is returned into the general account rather than reinvested.  Jim suggested a motion to allow this interest to be included in the CD.  Jeff Stillman made a motion to allow this interest, plus all future interest paid on this fund, to be invested back into the fund.  The motion was seconded by Jim Davidson and passed unanimously.

Extensive discussion followed about the $25K still reflected in the line item.  Jim Davidson suggested that this money should be earmarked for road paving or the “Discretionary Unbudgeted” fund.  This money had been initially budgeted here to cover the ’09 expense of ’08 road work.  That expenditure was reflected in the ’09 road paving line item.  It was noted that there is $25,000.00 available on a line item where we do not intend to spend the money.  It was decided to leave the money where it is for now.

Manager Kroeger gave the delinquent report noting that April had been a very good month.  Delinquent dollars had decreased from approximately $286,000.00 in April to $170,000.00 in May.  Delinquent lots decreased from 620 to 294 during the same period.
The percentage of delinquent residences to lots dropped from 25% to 18%.  The collection agency received a small amount on our behalf.

Manager Kroeger noted that at a previous meeting there had been discussion about taking delinquent homes to small claims courts.  He had identified approximately 8 homes in the Village that were delinquent in 2008 and 2009 and suggested giving these off to the attorney to file suit.  We would watch and learn this procedure for future suits.

There was some discussion about the possibility of printing the names of the above mentioned members on the CLV website to see if any would pay prior to court action.  It was ultimately decided to send these members one more letter then resort to small claims if the assessments continued unpaid.

There being no further financial business, Jeff Stillman moved to accept the report.  Jim Hicks seconded the motion which was approved by all with the exception of Lee Powell who voted “no”.

MANAGER’S REPORT
Manager Kroeger reported on two Town of Santa Claus meetings and two police reports.

Town Of Santa Claus
Town Council Meeting
4/13/09

At the regular monthly meeting the council:

1. Approved minutes from the March 9, and March 17, 2009 meetings.
2. Asked Attorney Patmore to follow up on top soil from the access road to the well head.
3. Approved the building inspector’s report
4. Asked the inspector to follow up on enforcement regarding the state of a house on highway 162.  The permit on the structure is active until May 5, 2009.
5. Heard an update on the new fire truck from the fire chief.
6. Approved monies from the fire department budget to fund a larger generator on the new truck.
7. Approved a bid from K&K Dirtworks to chip ice storm debris.  FEMA was expected to pay 75% of the cost.
8. Tabled acceptance of bids for an excavator until Russ Luthy could review the specifications and make a recommendation.
9. Was advised that the sewer plant treated 21 million gallons in March
10. Heard that 3.25” of rain fell in March
11. Approved a probationary raise for Tyler O’Brien
12. Approved a new hire for the utilities department
13. Approved ordinance 2009-01 concerning police pay
14. Approved the first reading of a Water Construction Retainage Fund, suspended the rules, and approved the second reading.
15. Approved the second reading of a mutual aid agreement for the police department.  Patmore explained that about six years ago agreements had been sent to the area Towns and the County requesting the signing of interlocal agreements.  The Town just received a signed agreement from the Town of Dale.  Patmore suggested that a countywide agreement be signed to help alleviate some of the cost of recording the documents.  He stated that in the statute if an officer is requested to respond outside of his home area that the Town would have to be paid all travel expense from whoever made the response request if there is no interlocal agreement.  The Council authorized Patmore to send out the countywide agreement.
16. Heard that the Census 2010 Complete Count Committee does not need any more people at this time.
17. Tabled a resolution to buy American products and employ American workers whenever possible.  Christensen stated that a letter and sample resolution had been received from a gentlemen in Newburgh concerning the spending of Federal Economic Funds.  The Town had also received a copy of the Resolution approved by the City of Evansville.  The Town Council tabled this until a later date.
18. Approved a letter to be written to Patoka Water stating the water tastes bad in late summer.

The police report for March reflected in part:

1. 18 traffic citations in CLV
2. 2 Domestic Disturbances in the Town
3. Response to two medical emergencies
4. Response to a juvenile party in the Village with 9 minor consuming citations written

Town Council Meeting
5/11/09

At the meeting the council:

1. Approved 3 sets of meeting minutes
2. Approved a motion stating that Kimball was substantially in compliance with their statement of benefits used for tax reduction.
3. Heard that there are 4 tournaments scheduled for Yellig Park in the next 2-3 months and that the local leagues are going well.
4. Heard complaints about speeding, and asked the Marshall to make sure this area was watched particularly during the tournaments.
5. Heard that 14 inspections had been performed and 5 zoning requests had been submitted.
6. Heard a property complaint
7. Dropped all pending fines on the Hanning property due to the prompt razing of the building.
8. Approved a training for Deputy Matt Keller
9. Placed the Town Marshall on a one day suspension without pay for an undisclosed issue
10. Approved approximately $97,000.00 from the ’09 cumulative fund toward the new fire truck which is to be completed in mid June.  $160,000.00 is coming from
11. the ’08 fund.
12. Heard there were no developments on the street light plan
13. Awarded a debris clean up bid to K&K Dirtworks.  75% of this to be covered by FEMA
14. Heard that 31 million gallons had been treated at the treatment plant and that 5” inches of rain had fallen in April.
15. Heard a rough outline of an Infiltration plan from the utilities superintendent.
16. Heard that the sign at the industrial park is structurally in good shape
17. Approved the beginning of the purchase process for a new copier.
18. Approved the second reading of Ordinance 2009-02 which amends Chapter 10.04 of the municipal code concerning water rates and charges in a special public hearing session.

The police report for April reflected in part:

1. 6 traffic citations written in the Village
2. A welfare check in the Village
3. A boat check
4. A fraud report
5. A response to a 4 wheeler

Manager Kroeger further reported that:

1. The ’09 lifeguards had passed their tests and that the beach would open for the season on Saturday, May 23rd.
2. Spring and storm chipping is complete.  Please do not put any brush for chipping out by the road or dump brush at the chip/mulch pile.
3. He noted that a lot of mowing had to be done along some of the rights-of-ways and vacant lots.  We had been waiting as long as possible for some of these areas to dry out so as not to make a mess with our heavy tractors.
4. He asked for a Director to write an article for the June newsletter.  Don Vogel volunteered.
5. He had been working on plans and drawings to make the required repairs to the Lake Holly dam.  He had been in contact with the engineer who had performed the dam inspection for consultation on his plan.  He anticipated having bids at the July meeting.

Further, he reminded the directors of an e-mail he had sent regarding taking a lot back from a member.  He noted that this is not typical, but in this case we own the adjacent lot, and the pair of lots is adjacent to the existing CLV maintenance facility.  He stated that our current space is limited and if we could take the rights steps, we might be able to incorporate this into storage space.  If not, the pair of lots might sell better than each singly.  After some discussion, Jim Davidson moved to take the lot back.  Jeff Stillman seconded the motion which passed unanimously.

OLD BUSINESS
Lake Draw Down-Manager Kroeger advised the Board that a draw down of Christmas Lake this winter was still a possibility.  He read an e-mail from Member Bill Cherolis stating his concerns about such an event.

Kroeger reminded the Board that the primary objective of this draw down was to expose and kill lake weed seeds while dormant in the winter.  He had read several articles regarding this process.  A by-product if this would be that existing silt would condense down when dried and frozen giving a little more depth to the lake and stunt weed growth as well.

He said that he had also considered that certain other items could be done while the water was down.  This would be repairing the exposed holes in concrete tower, inspection and repair/refurbish of some of our boat docks, and replacement of rip rap in some of areas of the lake. 

A few other items were noted during discussion if the draw down were to take place:

1. Members could work on or install new docks on dry ground during the winter.
2. Most of the fingers are expected to be dry. 
3. The main body of the lake will still have water.
4. There is a risk that we will not get sufficient rain in spring of 2010 to refill the lake.
5. We can change our plan if long range weather forecasts call for a milder than normal winter, or a drier than normal spring.
6. We can reduce some of our shad population on the lake.
7. Dredging/scouring is not feasible.

Manager Kroeger was advised to report back at the July meeting with any new information.

Festival of Lights Update- Lee Powell noted that a good Festival meeting had been held.  The recent survey was discussed.  There were in excess of 130 respondents.
64% stated they would like to be on the Festival route.  60% stated a preference for one weekend w/two Festival days or two weekends with one Festival day each.  82% said we should accept some sort of donation but opinions on the use of the money was mixed.  79% said we should allow business sponsors and 4% said they would be willing to assist the Festival.

There was discussion about what days to run the Festival and who was involved and/or in control.  There is some urgency as advertising deadlines approach.  After this discussion and varying points of view, Jim Hicks moved to allow the Jeff Stillman and Lee Powell to represent the Board  on selecting Festival of Lights dates. This was seconded by Rob Collins and passed unanimously with the exception of a no vote by Jim Davidson.

NEW BUSINESS
Annual Meeting Reminder- President Vogel reminded the Directors and the attendees that the CLV annual meeting would be held on Sunday, June 14th at the Rec Center.  1:00 PM (CDT)

Vogel also noted that he had received a “thank you” from Member Steve Webb for allowing his physics class to sail their cardboard boats on the lake.

COMMITTEE REPORTS
Business Planning- The committee is still waiting for a drying period in order to walk the Hanning property regarding the expiring lease.

Infrastructure- Chair Jim Davidson mentioned that we had done some research on the possibility of chip and seal patches on some parts of our cracked roadways.  He thought this a logical approach to spider web areas.  There was also some discussion of the type of repair affected on highway 70 as a possibility on some of the low traffic areas.  Jim also noted that we would be getting bids to finish the roof/ceiling at the Rec Center.

Nominations- Chair Jeff Stillman reported that the ballots had been mailed out and that Jason Alban, Amy Busler, Judy Carter, Mike Robinson, and Angela Vanover
are the candidates for the Board of Directors.

Personnel- Chair Jeff Stillman reported that he and Gene Allen had met with all employees one on one.  He was happy to report that all the employees liked their jobs.
The committee had sent questionnaires out to employees and some changes in this document were being considered.  An open door policy from employees to any director was announced.  He asked residents not to ask our employees to do things that are outside of their scope of work.  He suggested that at least one director attend employee meetings, gatherings, parties etc.  He noted there were to be some changes in our employee evaluation procedures and that 3 supervisor categories would be added.

By-Laws- Jeff Stillman reported finding a “typo” in the By-Laws.  The committee will look into what it would take to correct this.

Parks & Rec- Chair Lee Powell noted some items that needed attention at Holly Park including the ceiling and the restroom doors.  Manager Kroeger was asked to talk to PSC regarding installation of fibre optics at the Park for possible security cameras in the future.

Covenants & Restrictions- A meeting of the committee is scheduled for Monday, May 18th.

There being no further business, the meeting adjourned at 8:10 on a motion by Lee Powell and a second by Gene Allen.