(Approval Pending at the June 12, 2011 Meeting)

The meeting was called to order at 1:00 PM by President Jeff Stillman.  He noted that a quorum was present and that the meeting was being recorded.

Directors present were Jason Alban, Amy Busler, Rob Collins, Jim Davidson, Brad Phillips, Lee Powell (1:05PM), Greg Robinson, Mike Robinson, and Jeff Stillman.

Don Vogel read the following resolution:

The Resolution passed unanimously after a second by Jason Alban.
At this time the counting team was released to begin the vote tally.

Reading of the Minutes June 14, 2009
Manager Kroeger read the minutes from the 2009 annual meeting.

Christmas Lake Village
Annual Meeting
6/14/09
(Approval Pending at the 6/13/10 Annual Meeting)

The Christmas Lake Village 36th Annual Meeting was held on June 14, 2009.
ROLL CALL- The meeting was called to order at 1:00 PM by President Don Vogel.  Present were Gene Allen, Rob Collins, Jim Davidson, Lee Powell, Mark Smith, Jeff Stillman, Angela Vanover, and Don Vogel.  Jim Hicks was absent.  President Vogel noted that a quorum was present and that the meeting was being taped.
Shirley Blazey read the following resolution:
‘BE IT RESOLVED THAT ALL ACTS AND RESOLUTIONS OF EVERY KIND AND CHARACTER OF THE BOARD OF DIRECTORS OF CHRISTMAS LAKE PROPERTY OWNER’S ASSOCIATION FOR THE YEAR COVERING THE PERIOD OF TIME FROM THE ANNUAL MEETING OF MEMBERSHIP HELD IN JUNE 2008 DOWN TO AND INCLUDING THIS DATE BE RATIFIED, APPROVED AND CONFIRMED IN ALL THINGS BY THE MEMBERSHIP OF THIS ASSOCIATION.’
The resolution was seconded by Jeff Stillman and approved unanimously.

At this time President Vogel excused Jeff Stillman and the Nominating Committee to tally the Proxies and Ballots, which had been delivered by Melvin Held CPA.
READING OF THE MINUTES- Manager Kroeger read the minutes from the 2008 Annual meeting.  The minutes were unanimously approved on a motion by Gene Allen and a second by Lee Powell.
REPORT OF TREASURER- This year I am going to present a two part report with the first portion devoted to the current period while the second portion will explore the long term future of the Village.  
Looking at the May financial report, I can foresee no major problems with reaching the total projected income for the year. Some line items may end the year higher than anticipated while others may be lower, but overall I would expect the total at year-end to be slightly higher than projected. 
Expenses may be another thing:
The budget contains a total of $36,188 dollars of discretionary expenditures which includes all potential capital projects of which there was a quite a list.
So far this year we have been faced with several items that were not included in the budget but the monies had to be spent such as: 
$5,480  Tree removal and wind damage trucking.
$   800  Purchase and record deeds for 34 lots 
$8,862  Road salt cost over budget 
$   701  Beach and Life Guards 
$ 1,835  Back gate cards 
$17,678 Total Expended 
$14,000  Known additional expenditures for Life Guards 
$31,678 Total 
This leaves us with $4,510 available for the remainder of the year, which I don’t feel will be enough, and will leave no funds available for additional road or ditch work nor for any new capital project. 
Any major expense problem that may arise will end up reducing further the amount of road or ditch work that we do this year in that those items are the only ones flexible enough to be reduced for emergencies. 

My peek into the future is not nearly as bright and the problem for the most part centers around our roads. 
For the village to continue to prosper good roads will be a necessity, potential buyers will immediately notice their condition on their first trip into the Village, particularly if they are in the process of breaking up or are riddled with chuck holes.  Currently we are faced with a situation where funds are not available to maintain them even in their present condition and more and more we will have to resort to patching and less to resurfacing.
The Board this year did take two actions that will reduce the damage to our roads. Only one garbage hauler is allowed in the Village which has reduced the amount of heavy loads that are traveling the roads. They also established winter load limits that will serve to reduce the damage done by heavy loads during those periods when the roadbeds are saturated with water.
The economy has also contributed through the reduction of the new homes being built along with the heavy construction traffic that occurs during the process. 
Within the confines of the present budgeting process approximately $100,000 may be set aside annually, as has been done in the recent past, for road and ditch work but this will leave a minimal amount for other projects.
With 27 miles of private road to maintain coupled with the fact that for the most part the road beds are not capable of handling the loads that they are exposed to coupled with poor drainage that leaves them saturated with moisture to the extent that major damage is a foregone conclusion, we have investigated the cost of reworking all of the roads in a manner to bring them into an acceptable condition. The best guess estimate we received from a group of qualified experts was 4.5 million dollars. We have to face facts and accept the fact that this we can not do. 
The next possible solution would be a special assessment, or a special assessment in conjunction with a dual assessment process with different assessments for empty lots and those lots with a residence on it.  The price tag on this based on main road resurfacing every five years and resurfacing the lesser traffic roads every 15 years would cost $313,000 per year. This exceeds our present budget by $213,000 and would require an increase in assessment income by 33.3%  
The third possible solution and one that is not pleasant to many people would be to open the gate and deed the roads to the town. This would eliminate the need for the gate attendants and the Road and ditch repair as well as several other lesser expenditures. The lakes and parks would remain private and all the other features of our community could be retained. The budget would be reduced by at least $226,000 per year plus normal escalation could result in a reduction of 35% of our assessments. Or the possibility of a smaller reduction with improvements in the facilities and services provided to our community. 
Thought provoking!!
Manager Kroeger noted from the Delinquent Report that 266 lots are currently delinquent $155,677.00.  He reported that at this time a year ago, 251 lots were delinquent $114,272.00.  42 (16%) of the delinquent lots have residences on them.  This is 2% less than May.  The collection agency had turn over about $400.00 and 6 or 7 accounts were about ready to go to small claims court. 

After some questions and discussion, Lee Powell moved to accept the financial report.  This was seconded by Angela Vanover and passed unanimously.
REPORT OF SECRETARY- Manager Kroeger read the report.
REPORT OF MANAGER- There are 846 homes in the Village including 1 currently under construction.   Two sets of plans for new homes have been approved but not yet started.  Another has just been returned from the architect.
After nearly 20 years of service and numerous patch jobs, we decided we could not wait any longer to replace the motor and the detection loops on the outgoing side of the back gate.  We have had very few issues with that side since then.  We continue to nurse the incoming side along.
Bulk road salt became a concern in preparation for the winter of 2008/2009.  An apparent shortage in the supply forced our regular supplier to advise us that they would not be able to provide salt for the season.  We were able to find some, but the price went from approximately $50.00/ton delivered in 2007, to $150.00/ton plus delivery in 2008.  We are currently working with the long time supplier who apparently has salt available again.  We do not have a price nailed down as yet.
In February of this year, after months of discussion and meetings with the county councilmen, the Association decided to place minimal bids on 34 CLV lots that were on Commissioner’s sale.  We purchased each of lot for $1.00 plus some administrative fees.
Those lots are available for sale.  We are working on prices for the lots.
The dam inspections as required by the Indiana DNR were performed and submitted in spring of 2008.  Although the dams are generally in good shape there is some work that needs to take place.  The two biggest jobs are on the Lake Holly spillway and the Emergency Action Plan.  Manager Kroeger is working on these projects.  The next inspection is required in spring of 2010.
The big ice storm of January 2009 took its toll on the Village and our branch chipper.  We chipped for months and finally had to call an end to it.  We spent about $5000.00 in tree removal and hauling and devoted hundreds of man hours of time to cleaning up.  A large number of people utilized the service, and some who took advantage of it.  Our next scheduled chipping session will be this fall.  The exact dates will be announced.
Though we have devoted much time and effort to collections and delinquent accounts, the dollar amount does not seem to change dramatically.  Within a few days of this reading we will begin small claims procedures against some residences in the Village that are delinquent for 2008 and 2009.  This is just another step in trying to get these paid up.  Every dollar that is delinquent is a dollar we cannot spend on maintaining the Village.  Just think what the $150,000.00 that is currently delinquent could do toward repairing and upgrading the Village.
If you follow the monthly meeting minutes, you know that the Board of Directors is considering a draw down of Christmas Lake over the 2009-2010 winter.  The primary purpose behind this is to expose the dormant weed seeds to freezing air.  This kills the seeds and they will not grow next spring.  Additionally, some settling of the lake bottom is likely to occur which will make the lake a few inches deeper.  This extra depth will also be a bit of a weed growth retardant.  We are considering other projects we can do while the water is down.  Water front property owners in the lake fingers may want to work on their docks while the water is low.  We expect the fingers to be dry, with all the water concentrated in the main body of the lake.  If we have long term weather forecasts calling for a warmer than usual winter, or drier than usual spring, we will postpone the program.
The installation of Fiber optic cable to all the homes in the Village by PSC is well underway.  The installation efforts have been hampered by rain delays.  There have been a few problems along the way, but the engineering company and the construction company are taking steps to reduce the number of incidents.  They will be installing over 60 miles of cable.  Completion of the main cable installation is expected sometime this fall.
After extensive debate, research, and bidding, the Association opted to move to a single trash hauling company for residential trash.  A few issues hit in the beginning, some of it weather related, but things seem to have settled down now.  We are helping our roads by limiting these heavy trucks to one a week, and the Village looks a lot better with trash receptacles at roadside for one day rather than 3 or 4 days.
Again, after extensive debate, consultation, reviews by the insurance company, and an online survey, the Board voted to discontinue the use of lifeguards at the CLV beach.  Then, at the last minute the insurance company advised us that lifeguards would be necessary after all.  Lifeguards are now at the beach from 11:00AM-6:00PM Wednesday through Sunday for the summer season.  Please follow the beach rules which are posted at the beach.
A word about our infrastructure in general…Parts of the Village are in excess of 40 years old and age is starting to become evident.  Paint is getting old and mechanisms are failing.  We are seeing new types of weed growth in the lakes.  For example, we currently have a healthy crop of creeping primrose in the big lake.  We have not seen this before.  We have the product that we have been told will take care of it.  We will apply it in the next couple of weeks when the blooms appear.  We will continue to be challenged by aging infrastructure and new challenges.  Thinking back to a previous paragraph about delinquent accounts…think of what we could do if we had that $150,000.00 available.
In closing I would like to thank all of the directors for the time and effort they provide.  We have considered several difficult issues over recent years and there are many times that I have been happy that I do not vote on such things.  Jim Hicks brought a new level of involvement and research to the Rules & Regs Committee.  Angela Vanover, with her vast experience in the real estate business and the time spent to date on the Covenants & Restrictions amendments which is still underway.  And to Don Vogel for 6 years on the Board, serving four of those as President.  He has provided leadership on these difficult issues and has instituted ways of making the Village better.  These 3 three have helped me on numerous occasions.  Many thanks.
PRESIDENT’S REPORT- These past 6 years have gone all too quickly, and I’m grateful for the opportunity to work with many very dedicated Christmas Lake Village employees and Board Members.  Special thanks and recognition is well deserved for Sue and Gail in our administration office.  I cannot state often enough or strong enough how fortunate CLV is to have Mark Kroeger as our Property Manager.  Commitment, passion and a hard work ethic are just a few of the qualities Mark brings to his job every day.  Few people within the village can imagine the variety or volume of tasks he handles on a daily basis.  Thank you, Mark.
Many people have been a part of your Board of Directors with me over these past 6 years, and I confidently report all have served with only the very best interest of Christmas Lake Village as their motivation and influence in their decision making.  Thanks to each of you for your service, but I would like to take this opportunity to give special recognition to 3 who have worked over and above the call of duty – Jim Hicks has worked tirelessly to constantly update and revise the Rules and Regulations that impact all aspects of the village operations, Jim Davidson has brought new ideas and tight financial control procedures to the annual budget process and management of our money assets.  Jeff Stillman has been a workhorse at everything he has been responsible for, but especially implementing a personnel evaluation and interview system that will serve us well for many years.
According to the By Laws, the President is to bring you a report of this past year.  Two events that impacted almost every property owner were hurricane Ike last October and the ice storm in January. They had a negative impact on our budget with unplanned expenses of about $20,000 for each clean-up.  The economy unfortunately has resulted in higher than normal home repossessions, and that has had an effect on some of our assessment income. 
On the more positive side, CLV acquired 34 lots from the county and a plan will soon be in place to market these so their sale will generate additional income to CLV as well as getting them back paying annual assessments.  Work is continuing on revisions to our Covenants and Restrictions.  Many residents have served on this committee, chaired by Angela Vanover, to address concerns and flaws in the current C&R’s.  We are awaiting a response from an attorney on a couple issues, a final review by the committee and Board, then a series of town meetings to present and get feedback from property owners, before a vote will be taken.  PSC is in the process of installing a fiber optic network to every home in the village with work to be completed by November.  The Rec Center building will soon have structural reinforcements completed, shoring up the sagging roof, taking the stress off the outside walls that have been moving outward a little – thanks to Jim Davidson’s engineering talents, completed with major savings to CLV.  We have had some success reducing the delinquent accounts with letters and collection agency efforts, however much remains so soon we will proceed in small claims court to collect that which is due CLV. The good news is that we are ahead of last year collecting assessments and total revenues to operate CLV.
We typically only report on major activities during the past 12 months, so maybe now is the time to view the larger picture of progress made over the past 6 years.  I think we really are making progress in an ever growing community – now 846 homes, an increase of 55 new homes in the past 6 years.
 Infrastructure is always an ongoing concern in an aging system of roads, ditches, culverts, etc., and there will never be enough money to meet all our improvement goals.  In the last 6 years we have been able to repave over 6 miles of roadway, including all of Balthazar, most of N & W Melchior and Kaspar, some of S Melchior, the remaining gravel roads and several secondary road surfaces.  A major storm drainage system was installed to resolve flooding on Star and adjacent homes.  Several major culverts under roads have been replaced.  A sleeve was installed in Lake Noel dam to stop a leak in the overflow system.  Approximately 30 street lights have been added throughout the village.
New roofs have been installed on the 4 recreation shelters and the Gatehouse.  New playground equipment for smaller children to enjoy was added to Holly Park and a new 1/3 mile walking track was installed.
Leaf vacuuming and limb chipping services have been added, providing free compost and wood chips for residents use in their landscape.  The two major storms helped us realize the value of owning this equipment.  A new tractor with side arm mower and a new zero turn mower allow us to maintain roadway and common areas more efficiently.
Administration efficiencies and computer technology allow us to provide more service with less hours of payroll.  We have been able to utilize email to a greater extent and save several thousand dollars in postage and printing costs for the quarterly newsletter, alerts such as boil water orders, and surveys.  The quarterly newsletter, Santa’s Letter, began again after a few years absence, and the CLVillage@psci.net website began and has continually expanded to keep our property owners well informed.  All 12 subdivisions have been united under similar C&R’s.
Looking at a bigger picture, we really are making significant progress.  We do have a “Wish List” and I only wish we could have completed these during my term in office.  The list includes new main floor restrooms at the Rec Center, resurface the tennis court and replace the basketball goals at Holly Park, electronic entry gates at the front and back gates, dam repairs on Lake Holly and emergency spillway repairs on Christmas Lake, replace a worn out snow plow truck with a larger truck with a wider snow blade, and more roads resurfaced.
In closing, I just met another family that has moved to CLV in the past few months, they said they had looked all over Indiana to find a place to retire and they chose Christmas Lake Village.  So even if we aren’t perfect, this is still the best place to live in Indiana.  
Thanks for the privilege to serve on your CLV Board       
Don Vogel, President
OPEN FLOOR-Carl Working reminded the Board of his concerns over his boat that had sunk.  He had sent a letter in response to a letter he had received from President Vogel.  He was concerned about some of our procedures.  He thinks his offer fair.  The Board will revisit the letter at the regular July meeting.
Bill Gunderson was on hand and noted that he had looked at several locations on 3-4 states before deciding on living in CLV.  He was concerned about the delinquency problem and wanted to know if we could publish the names of the delinquent members.  President Vogel stated that we have to be very careful with that, although it is a possibility.  Director Mark Smith stated that he was aggravated by this situation as well.
Manager Kroeger spoke on behalf of Steve Webb who had left the meeting early.  Steve had been passed in his car on Balthazar Drive earlier ion the day.  He said the car had been going at least 50 MPH.  We wanted to know why we could not put speed bumps in this area.  The board will discuss this further at the July meeting.
ELECTION OF DIRECTORSJeff Stillman returned with the voting results.  In alphabetical order the results were
Jason Alban                        433
Amy Busler                        260
Judy Carter                        331
Mike Robinson                        304
Angela Vanover                        249
Jason Alban, Judy Carter, and Mike Robinson are the new Directors.
An organizational meeting was announced for Thursday June 18th @ 6:00 PM, and a special meeting to discuss vandalism was announced for 6:30.
The meeting adjourned at 2:30 on a motion by Jeff Stillman and a second by Lee Powell.
The minutes, with typographical errors noted, was unanimously approved on a motion by Jim Davidson and a second by Brad Phillips.
President’s Report:  This past year has gone by quickly   It has been a pleasure to work with the very dedicated Christmas Lake Village employees and Board Members.   There have been personnel changes amongst the employees as well as changes to the Board members.  We have been able to restructure the maintenance department and make it more cost effective.  I want to thank all of our employees for their dedication and hard work with a special thanks to Sue Kleeman, who retired last month, for her 25 years of running the office.  We all wish Sue a happy retirement.  I also want to thank all of the Directors for their service, which has been done with the very best interest in CLV.  I single out a special thank you to Jim Davidson for his efforts on the recreation center, dams, roads, and budget.  His insight and wisdom will be missed. 

According to the By Laws, the President is to bring you a report of this past year.  There are many positive things to report.  Delinquency of Annual Assessments has decreased due to a change in collection methods, a new option to pay by credit card, and the new two-pay option.  We have started a new Rules Compliance procedure to enforce the Rules & Regulations.  The revision to our Covenants and Restrictions has been submitted to the Board by the C&R Committee and will be reviewed in the coming months.  After the review by the Board there will be a series of town meetings to present and get feedback from property owners and then a vote will be taken.  The resurfacing of the tennis and basketball courts and replacement of the basketball goals at Holly Park will be completed soon.  The Festival of Lights was two consecutive Saturdays instead of one weekend, as was done in the past.  This allowed more visitors to see the lights and we collected donations of approximately 900 pounds of food and $1600 in cash for the North Spencer Community Action Center.  For the annual garage sale last September, we tried having some one-way streets.  This resulted in better traffic flow and less congestion. 

We had previously acquired 34 lots from the county.  These lots are broken into two categories, privilege and building.  The privilege lots lease for the sum of Annual Assessments, vacant lot sewer fees, taxes, plus $1.00, for a total of approximately $460 a year for 5 years with a payment of $100 at the end of the 5 years to purchase the lot.  If they purchase the lot at the end of the 5 years, we will have collected in excess of $2400.  The building lots lease for the sum of Annual Assessments, vacant lot sewer fees, taxes, plus $10.00, for a total of approximately $470 a year for 10 years with a payment of $1000 at the end of the 10 years to purchase the lot.  If they purchase the lot at the end of the 10 years, we will have collected in excess of $5700.  We currently have a contract on one building lot. 

Weed control in the lakes has been a continual problem.  We planned to draw down the lake to kill the weeds last winter, but cancelled it when further investigation showed the weeds in our lake would not be affected.  We continue to use chemicals to control the weeds until we can find a better solution.  We have had problems with the lifeguards for many years and have now eliminated the lifeguards.  However, this did necessitate the removal of the high diving board due to high insurance cost.  Road repair is also a constant problem.  Each year we repave approximately a mile of road and this last year was no different.  To help protect our roads in the winter we have stricter winter weight restrictions that were in effect for the first time this past winter.  The trucking firms and builders cooperated and there were few problems.  PSC did not complete the fiber optic project in November as they had planned.  They hope to have all the homes with functional fiber optic service by this time next year. 

Over the past 12 months, we have had some interactions with the Town.  The Town put in a new water main into section 9, passed a new ordnance raising the fines for traffic violations in CLV, and rezoned from residential to commercial some property along Holiday Blvd that borders CLV along part of both Mistletoe Drive and Candy Cane Lane in spite of CLV opposition to the rezoning.  The Town and CLV both opposed the closing of SR245 east of where it joins with SR162, but to no avail.  SR245 will be closing this month for 18 months.  During this time, the Board has agreed to allow emergency ambulance, rescue, and police vehicles to pass thru CLV to reach the east side of the Town and county, especially Lincoln Trails School where some of our children attend.

In the coming 12 months, look for the completion of the PSC fiber optics project, the annual garage sale on September 18th, the Festival of Lights on December 11th & 18th,  and the First Annual Christmas Lake Catfish Tournament on August 21st.  As a result of the security survey, the Board will also be evaluating the options to improve the security cameras and improving the card reader system for the front and back gates.   The Board will also be considering later in this meeting the purchase of the Hanning property that we were leasing, but the lease ran out and is not renewable.  This is needed to protect access into CLV, store debris and dirt, and a future maintenance area.

In closing, I want to thank you for the privilege to serve on your CLV Board.

Jeff Stillman, President

2010 Annual Meeting – Treasurer’s Report
For the five months ending May 31st:  Total income was $709,831.  Total expense was $244,862.  Total money on hand was $867,024.  Reserves remain at $300,000, with $95,000 accumulated to the Capital Improvement Fund and the remainder being 2010 operating funds.
Expenses remain in line with the budget projections, with but a few minor exceptions.  None are major or critical.  The largest exception was $5,520 for road salt, due to increased need over this past winter.  Total expense year to date is tracking very close to year to date 2009, after making adjustments for insurance premiums prepaid in December 2009 and money moved to the Capital Improvement Fund.
Income projection, while on track overall percentage wise with 2009 (at almost 91%), is showing some weakness with regard to 2010 Assessments.  Prior year Assessment collection, though, is showing some improvement with new collection methods employed and more aggressive attorney collections, actions and suits.  So far this year, prior year receipts are $10,730 over projection, but there is still a long way to go in collecting the almost $300,000 outstanding.
This remains our biggest concern to income, along with the growing number of lots going to county sale and diminishing the Assessments available to be collected each year.  After accruing the remaining lots paying on the two-payment plan (roughly $25,000), 96.5% of budgeted Assessments will have been collected, versus 2009 budgeted Assessments collected through May of 97.5%.  This 1% decline in 2010 means roughly an additional 20 lots falling delinquent through May.
Given current collection methods, projections and income to be earned (in particular Lot Mowing and additional interest on Reserves), we may be able to reach budget, but we will need delinquent members to step up and pay current Assessments owed for 2010, along with continued aggressive efforts in collecting prior years.
All things considered at this point in time, we are not anticipating ending the year with expenditures exceeding income.  Income and expenses will be continually monitored and adjustments made where necessary to ensure fiscal viability, and to meet all operating, maintenance and improvement expenses.
Jason further noted that he questioned a couple of entries on the Monies on Hand report. Manager Kroeger was directed to look into the matter and report back at the July meeting.
Manager Kroeger gave the delinquent report noting that:

• The total delinquent amount is down to $285,693.00 from $289,262.00 in May.
• Delinquent lots were reduced from 330 to 314.
• 56 of the 314 delinquent lots (18%) have houses on them.  (19% in May)
• Approximately $124,000.00 outstanding is for 2010. ($127,000.00 in May)
• Approximately 132 lots opted to participate in the 2 pay plan and are not included in the 314 lots above.
• Several cases are scheduled for hearings in Spencer County on July 1st and Dubois County of July 20.
• Outstanding 2010 accounts will be going to the lawyer very soon.

Don Vogel made a motion to accept the report which was seconded by Jim Davidson and approved unanimously.

Report of Secretary
Manager Kroeger read the report:
CHRISTMAS LAKE PROPERTIES ASSOCIATION, INC.
ANNUAL MEETING
JUNE 13, 2010
REPORT OF SECRETARY
      I HAVE DILIGENTLY AND FAITHFULLY PERFORMED MY DUTIES AS SECRETARY OF CHRISTMAS LAKE PROPERTIES ASSOCIATION, INC. BY SENDING NOTICES OF MEETINGS OF THE BOARD OF DIRECTORS AND GENERAL MEMBERSHIP MEETINGS, RECORDING AND TRANSCRIBING THE MINUTES THEREOF, AND HAVE CARRIED OUT ALL OTHER RELATED DUTIES AS SECRETARY UNDER THE DIRECTION OF THE BOARD OF DIRECTORS.
                                                                                      RESPECTFULLY SUBMITTED,                                                                                  MARK E. KROEGER, SECRETARY
Don Vogel moved to accept the President’s Report, the Treasurer’s Report and the Report of Secretary noting questions & typographical errors in the Treasurer’s Report.
Jim Davidson seconded the motion which passed unanimously.

Manager’s Report
Annual Report of The Manager
Christmas Lake Village
9/13/10

There are 854 homes in the Village including 3 currently under construction.   One set of plans has been approved ready to start.
After a lot of digging and boring all of the main PSC fiber optic lines are in place.  PSC will be actively working on the in-home hook ups to make the system operable to the home.  The installation and ground repair crews have moved out.  We have not heard of any problems in about 3 weeks.  Future issues will be handled locally through PSC.
In the last year we lost two long term employees.  John Keller left in the late summer of 2009 and Sue Kleeman retired in May of 2010.  Dan Lautner has done an excellent job as the new team leader in the maintenance department.  We are just about at the end of the hiring process for Sue’s position as I write this.
The garage sale has become quite an annual event.  Look for the 2010 edition on Saturday, September 18th.
We are currently treating the lake heavily again for weed growth.  This is an ongoing challenge that is expensive.  We are looking into other methods of weed control.  We have done some research into a weed boat which cuts and harvests the weeds rather than poisoning them.  You may be hearing more about this in the future.
The dams have been inspected for 2010 as required by the Indiana DNR.  I am sure there will be some minor issues to address but the inspector did not note anything of significance.  The full report should be submitted soon.  Work on the Holly Dam spillway from a previous inspection is scheduled for this summer.
After much discussion and research, the lifeguards have been removed from beach along with the guard towers and the high diving board.  This seems to have worked out fairly well so far.  We have received some contact stating disappointment by some about the removal of the high diving board.  The SCPD has kept a high visibility at the beach.  We are paying higher insurance premiums but less than the wages for lifeguards.
The lease on approximately 10 acres of land that we have leased from the Hannings for about 35 years has expired.  We have reached a tentative agreement, contingent upon Board approval, to buy this land for Village perimeter protection and future growth.  The ground was originally leased as a settlement pond for lake dredging.
A Covenants & Restrictions amendment committee met numerous times over nearly a three year period composing a proposed new set of Covenants documents.  That proposal has been reviewed by the CLV attorney and was recently passed on to the Directors as the next step in the process.  New Covenants & Restrictions must be approved by membership vote.  The Board cannot adopt this document on its own.
A lease/purchase program has been devised for the lots the Association purchased at the Commissioners’ sale in February 2009.
The winter of 2009/2010 saw the first season of restricted winter weight limits.  The program went fairly well.  The active builders made efforts to bring in their heavy items prior to the restriction period.  We saw numerous home deliveries that are not construction oriented but come in larger trucks.
A quick word about brush chipping…other than storm service, we have 2 chipping periods annually.  Please do not place brush along the road side a month after we chip waiting for the next chipping.
The inaugural CLV catfish tournament is coming up in August.  See the newsletter or office for details.  Thanks to Wes Carter for setting the tourney up.  This sounds like a lot of fun.
It is mid June and we are looking at the Festival of Lights.
In closing, I would like to thank the Board in general for what they do.  The decisions made are often difficult.  To those whose terms expire Jim, Amy and Jeff.  And to those who are running for these important seats.
I look forward to working with the new Board.
The Manager’s report was unanimously approved on a motion by Jason Alban and a second by Amy Busler.
As the counting team had not yet returned, President Stillman opened the floor for any comments from the members in attendance.
President Stillman noted that no business had been submitted to the Board for discussion prior to the meeting.  He opened the floor for comments.  Don Vogel suggested that perhaps the Association could use a roadway coating as was recently used on some areas of highway 70 in the county.  It is substantially less expensive than standard paving.  Jim Davidson agreed with Don’s opinion but added that most of our roads do not have a sufficient base to use this method as it adds little or no structure or stability to the road.  We might be able to use this method on some of out main roads that have a thicker base built up.
There being no further comments, President Stillman recessed the meeting until the return of the counting team.
At 2:30 PM Mike Robinson and the count team returned and reported that 271 proxies had been returned, that 4 ballots had been voided.
The vote count showed:
Dave Walters- 431
Amy Busler- 380
Jodey Reisz- 360
Dennis Drake- 349
Jeff Stillman- 265

President Stillman reminded all the Directors that an organizational meeting of the new Board would be held immediately following the conclusion of the annual meeting.

Hanning Property
Treasurer and Finance Committee Chair Jason Alban reported that approximately 10 acres of land that the Association had leased for over 30 years had just come to an end.  Over the last year, we have been negotiating with the owners of the land through attorney Bruce CIssna to buy this tract of land.  One of the stipulations of the purchase offer made by the committee was that the Board would need to approve such a purchase.  He noted that there was approximately 10 acres of land with about 700’ along North Melchior Drive opposite the boat marina.  The agreed price was $4200.00/surveyed acre.  Jason then moved to purchase this land as described for approximately $42,000.00 plus up to an additional 10% for overages, incidentals, and legal.  The funds are to come from one of the reserve accounts with the money to be repaid to the account at $6,000.00/year from the operational account.  Lee Powell seconded the motion.  
During discussion Mike Robinson stated that he was of the opinion that the price was too high and that such a purchase did not make sense.
Don Vogel stated that he thought the purchase was important that the long term benefits to the Village for outweigh the cost.  Also this is a piece of perimeter land that we should control.

Dennis Drake stated that he thought CLV should purchase any piece of perimeter ground that we can.  He noted the issues with the 5 acres of ground near Tinsel Circle.
Jim Davidson noted that since the Association has altered the ground over the years, it would cost us money to restore the land.
All in attendance voted in favor of the motion with the exception of Mike & Joyce Robinson.
The meeting adjourned at 3:00 PM on a motion by Lee Powell and a second by Amy Busler.