The meeting was called to order at 6:00 PM by President Lee Powell.  He noted that a quorum was present and that the meeting was being recorded.

Directors present were Jason Alban, Amy Busler, Rob Collins, Brad Phillips, Lee Powell, Jodey Reisz, Greg Robinson, Mike Robinson.  Dave Walters arrived at 7:00 PM.

Approximately 14 Association members were in attendance.

MEMBERS FORUM
Cindy Winchell was on hand to say that the latest weed treatment in the big lake was working.  She wondered why we could not have done this earlier in the season.

Glen Peters was present to advise the Board that the asphalt driveway at “B” dock needed attention.  He also wanted to ask the Board to rescind a previous decision not to challenge utility access in CLV’s buffer zone pertaining to the planned construction of cottages near the Village perimeter.  President Powell replied that the Board was not going to pursue this issue further.

Cindy Bowman and Sue Hendrickson were present to state for the record that Key Realty was not advising against buying/selling homes in CLV.  She was not aware of any such intent from any realtors.

Manager Kroeger read a letter from Bob Boeglin that noted his concerns about the condition/safety of the lake, maintenance of rental properties, the need for the Kaspar gate, the annual assessment, and posting of Covenant violations on the website.

MINUTES
President Powell noted that there were 2 sets of minutes to be reviewed.  The set from the regular July meeting and a set from the Organizational Meeting that had been held immediately following the Annual Meeting (6/13/10) were both in need of approval.  After review, Brad Phillips moved to accept both sets of minutes.  Jodey Reisz seconded the motion which passed unanimously.

TREASURER’S REPORT
Treasurer Jason Alban noted that income to date was up over 2009 by 4% at $761,759.00.  Budgeted income remaining is 2.5% of the budget against nearly 6% a year ago.  Expenses are tracking OK at $352,000.00. Salaries in Administration and Maintenance are down.  Unbudgeted discretionary spending is up $23,000.00 due to basketball and tennis court maintenance.  Our biggest expense, road repairs, is yet to come.

Manager Kroeger gave the delinquent report noting that the total delinquent amount had decreased by more than $20,000.00 and 55 lots. He further reported that the 17% of the delinquent lots had homes on them which was down 2% from July, that the second bullet point regarding  2010 only assessments was incorrect, that we have cases scheduled for various courts in the coming months, and that he continues to work on a long list of delinquents for the attorney.  Also noted was that several more of the people who had opted for the two pay plan had paid.  The percentage of those paid had gone from 50% in July to 82% in August.

Mike Robinson moved to accept the Treasurer’s Report with the correction as noted.  Amy Busler seconded the motion which passed unanimously.

At this time, President Powell noted that we had been publishing the names of delinquent members for quite some time and that we were getting very little response.  After some discussion Mike Robinson moved to discontinue this program because has generated such minimal response.  Greg Robinson seconded the motion which passed on 5 yes votes (Busler, Collins, Robinson, Robinson, and Reisz).  Jason Alban voted no, and Brad Phillips abstained.

MANAGER’S REPORT
Manager Kroeger reported that:

• The state passed a law that provides for property associations to make certain rules regarding political signs.  He passed a copy of the statute to the Rules & Regulations committee for review suggesting that a rule for the Village could be in place by the November elections.
• The Village yard sale will be on Saturday, September 18th.  Information will on the website in a day or two.
• He had received an e-mail commending the tennis court repairs.
• He had received a letter from Town Attorney Kevin Patmore regarding the American Discovery Trail.  This letter and pertinent information are available on our website.
• The route for the 2010 Festival of Lights is scheduled to be the same as that of 2009.  It is posted in the gatehouse.
• He reminded the Directors that had not turned in their road work maps to please do so. He was trying to get bids by the September meeting.
• He advised that Board that at one time the Association flew the POW/MIA flag at all times.  That practice had been discontinued by a previous Board.  It had been suggested that perhaps the Board would consider flying the flag all the time again.  After some discussion, Amy Busler made a motion to fly the POW/MIA flag all the time which was seconded by Brad Phillips.  The motion passed with yes votes from Busler, Collins, Phillips, Robinson, Robinson, and Reisz.  Jason Alban abstained.
• There were plans on the table for review after the meeting.
• The dam inspections for 2010 had been completed.  Although there is some work to be done, the dams are in good shape.
• He was concerned about lake weeds and that he wanted the lake to have fewer weeds as well.  The Infrastructure Committee had met recently with weed control as a topic of conversation.  The committee was attempting to make a comprehensive list of ways to curtail the problem.  Each would require research.  Kroeger noted that the Association’s budget for lake weeds had increased from $2000.00 in 2003 to $25,000.00 in 2010.  The late season weed (Brittle Naiad) that we just killed has a second “crop” already starting on the lake bottom.  Another full treatment would run in the $10-12K range.  Manager Kroeger will research options and report back at the October meeting.

At this time, President Powell addressed the Board and members further regarding the Village Perimeter and Mr. Peters’ request.  Our discussions with our attorney indicate that it would be futile in the long run to attempt to stop the utility tap in the easement.  The growth of the Town is the Town’s business.  Perimeter security is our concern.  Time will tell if we need to consider something there.

OLD BUSINESS
Fishing Tourney- The fishing tourney that was scheduled for August 21st has been cancelled.

Proximity Cards- Manager Kroeger reported that he had pricing from two suppliers for proximity card access to the Village and surveillance systems.  The prices were substantially different.  There was some discussion on the value or need of such a system.  Manager Kroeger requested a special open meeting so that the company representatives for these companies could make a presentation and answer questions.  The meeting was scheduled for August 31, 2010, 6:00 PM at the Rec Center.  Manager Kroeger was directed to advise the representatives and to announce the meeting.

NEW BUSINESS
Ballot Counting Procedures- Mike Robinson suggested that in order to make counting of ballots at the annual meeting more streamlined, that we develop proxies and ballots that fit the envelopes without a fold.  Manager Kroeger was to look into this.

Kaspar Gate- Town Council President Ron Smith was present to advise the Board that the Town of Santa Claus had included a Town road to the “Kaspar Gate” in their 2011 budget.  They had 2 options on how to finance this work.  He discussed the projected savings in gas, miles, and road repairs to the Association and its members.  He further noted that a new fire station was on the drawing board and that a gate at Kaspar could reduce response times in some instances.  The approximate cost to the Association to upgrade the road, install gates, security etc is in the $85,000.00 range.   President Powell stated we will engage with the Town on this issue.  The Finance Committee was requested to meet regarding this issue.  It was suggested that all the Directors review the site.

Gate Calling Procedure- Manager Kroeger reported that he had received a recommendation that if a member had not called in a visitor to the guard prior to the arrival of the guest, the guard should ask the visitor to contact the member for entry.  This was being done in some but not all circumstances.  It had also been suggested  that the guard should call the member as part of the service provided through  assessments.  The board did not make a recommendation, but directed Manager Kroeger to develop a procedure.

Water Slide- As requested at the July meeting, Manager Kroeger reported that he had researched the slide issue for the concrete pier.  He found that a mid-range plastic water slide would run nearly $7000.00 and cost about $2050.00 annually to insure.  It was noted that a running water source might be necessary to keep the slide surface wet.  No further action was taken.

Winkler Agreement- Manager Kroeger reported that the Infrastructure Committee had been working with the Golf Course in order set up a long term lease of a small triangular area at the top of the emergency spillway of the big lake.  This area is immediately adjacent to the dam and has been of some question by the dam inspectors for a few years.  A long term lease had been unofficially agreed upon.  This lease would allow the Association to maintain this area in protection of the dam and in compliance with the DNR. The Board approved the idea in principle and suggested a 99 year lease at $1.00/year.

Spillway Bids- Manager Kroeger said he had two bids for work on the Holly Lake spill and the Christmas Lake spill in the area described above.  One of the bids was for $57,990.00, the other was for $31.935.00.  Kroeger suggested that we go with the low bid provided that the bid included all of the required bases.  It was further noted that $30,000.00 had been budgeted for just the Holly repair.  He asked for a Not To Exceed amount of $35,000.00 to make sure all seeding and ground repair was covered.  Jason Alban made a motion to approve $35,000.00 for the work contingent that all the work would be done at that price, and that we could write the lease with the golf course.  After a second by Brad Phillips, the motion passed unanimously.

At this time, Mike Robinson interjected that he thought we needed to review our meeting minutes in general as he thought they were too long and involved.  After brief discussion, Mike moved to restrict the minutes to brief and concise official business.  Amy Busler seconded the motion which passed unanimously.

COMMITTEE REPORTS
Business Planning- Nothing further but the committee will be working on the 2011 budget soon.
Infrastructure- Nothing further.
Nominations- Nothing further
Rules & Regulations- Will be reviewing the rules for the proximity cards and the political signs.
Personnel- Nothing further
Parks & Recreation- President Powell noted that as president he could no longer hold the chair of the committee.  Jodey Reisz volunteered to serve as the chairperson.
By-Laws – Chair Mike Robinson asked all the Directors to review the By-Laws and report back if any changes need be considered.
Covenants & Restrictions- President Powell called for a special meeting of the Board to look at the proposed new Covenants & Restrictions as presented by the Committee.  The meeting will be open to members and will have an open forum.  The meeting was scheduled for 8/24/10, 6:00 PM at the Rec Center.

Jan Braun brought some photos of the ditch behind his house.  The ditch is very overgrown.  It was installed by the Village on golf course land.  He asked that the Association clean out the ditch.

There being no further business, the meeting adjourned at 8:10 on a motion by Amy Busler and a second by Greg Robinson.